Sources¶
Sources are the suppliers and vendors you buy inventory from. Link a source to your inventory items so you always know where to reorder, who to contact, and how to place an order.
How to Find:
- Go to Inventory → Sources in the inventory sub-navigation
- OR open it directly: Open Sources
The Sources list¶
The Sources page shows every supplier for your organization in a sortable, filterable grid:
- Name — The supplier or vendor name
- Procurement Type — How you order from this source (see below)
- Items Associated — How many active inventory items currently use this source
- Actions — Edit or delete a source
Use Search by name to quickly find a supplier, or the Views & Filters menu to filter and save custom views. Click any row to open the source details drawer.
Adding a source¶
Click + SOURCE (top right) to add a supplier. Adding sources requires admin access or the Create Sources permission.
| Field | Notes |
|---|---|
| Source Name | Required. Must be unique — AirShop warns you if the name already exists. |
| Procurement Type | Required. One or more of Online, Email PO, Call to order, Local Pickup. |
| Contact First / Last Name | Optional, but required when procurement type is Call to order or Email PO. |
| Phone | Optional contact number. |
| Optional, but required when procurement type is Email PO. | |
| Website URL | Optional, but required when procurement type is Online. |
| Notes | Internal notes only — never shown to customers. |
Click Add Source to save.
Source details drawer¶
Click a source in the Sources list to open a side panel with everything at a glance:
- Quick actions — Email or Call the source's contact in one click (greyed out when no email or phone is on file)
- Contact — Email and phone
- Website — Opens the supplier site in a new tab
- Procurement Type — How you order from this source
- Items Associated — Number of active items using this source
- Notes — Your internal notes
Use Edit Source (or the open-in-new-tab icon) to make changes.
Editing and bulk edits¶
- Edit a single source — Click the edit icon in the list or Edit Source in the drawer.
- Bulk edit — Select multiple sources with the checkboxes, then choose Edit Selected to update the Procurement Type or Notes on all of them at once (admin only).
Linking sources to inventory items¶
Assign a source to an item when adding or editing inventory, or during Bulk Import. The Items Associated count on the Sources list reflects how many active items reference each source, making it easy to see which suppliers you rely on most.
Deleting a source¶
Deleting a source requires admin access.
- Click the delete icon on a source (in the list).
- Confirm in the dialog.
When a source is deleted, any products that used it have the source removed. Sample-data sources can't be deleted.
Related: Inventory overview · Bulk Import · Glossary → Source