Glossary¶
Key terms you'll see in AirShop and these docs. Written in plain language, no jargon.
Add New menu¶
Quick way to add an item, supplier, location, quote, or customer. Press ⌘; (Mac) or Ctrl+; (Windows).
See Keyboard Shortcuts.
Subscription¶
Your organization's plan and payment for AirShop access. Organization administrators manage subscription, plans, and payment at airshop.work/subscription.
See Subscription. Open Subscription
AirShop¶
The app that helps you manage quotes, orders, and inventory for your shop or fabrication business.
See Overview, FAQ. Open AirShop
Bin label¶
Small printed label for bins or shelves. Scan the QR code to open that item in AirShop.
See Cards & Bin Labels, QR Code Scanning. Open Bin Labels
Bulk import¶
Add or update many records at once by uploading a spreadsheet. Import organizations, customers, or inventory from Settings → Import Data.
See Bulk Imports. Open Imports page
Cold storage¶
Where to store items that need refrigeration. Shown on Kanban cards.
See Cards & Bin Labels. Open Items
Dashboard¶
The main inventory screen when you open AirShop.
See Quick Start. Open Inventory
Embed¶
Code you paste into your website so the inquiry form appears right on the page.
See Inquiry Forms. Open Forms
Form drawer¶
The panel that opens when you click a form row. Shows the Hosted URL, Embed code, and form customization (title, fields, confirmation message).
See Inquiry Forms. Open Forms
Hosted URL¶
A link to your inquiry form. Share it in Instagram, email, or text. No website changes needed.
See Inquiry Forms. Open Forms
Inquiry¶
When someone fills out your form asking for a quote. You can turn it into a quote.
See Inquiry Forms, Create a Quote. Open Inquiries
Inquiry Settings¶
Where you configure materials, services, referral sources, notifications, and auto-reply emails for inquiry forms.
See Inquiry Settings, Inquiry Forms. Open Inquiry Settings
Inventory item¶
A product or part you track: name, price, quantity, and where to buy it.
See Bulk Import, Inventory Export. Open Items
Item code¶
The short ID for each item (e.g. AC1F). When you scan a card, AirShop opens that item.
See QR Code Scanning. Example item
Kanban¶
A visual system for managing inventory and workflow. You use cards or signals to show what's in stock, what's running low, and when to reorder, so you only order what you need when you need it. Originally from Toyota and part of Lean Manufacturing.
See Cards & Bin Labels, QR Code Scanning. Open Cards
Kanban card¶
Printed card (3" × 5") for your shop floor. Shows how much to order, low-stock alert, and lead time. Scan the QR to open the item.
See Cards & Bin Labels, QR Code Scanning. Open Cards
Lead time¶
How many days until you receive an item after ordering it.
See Bulk Import. Open Items
Lean Manufacturing¶
An approach to making things with less waste: fewer defects, less waiting, less overstock. Focus on what the customer needs, when they need it. Kanban, just-in-time ordering, and continuous improvement are part of it.
See Cards & Bin Labels. Open Cards
Location¶
Where you store an item: shelf, bin, or area. Managed locations have unique IDs (e.g., LOC-A1B).
See Locations, Location Tags. Open Locations
Location Tag¶
A physical label with a QR code for a storage location. Scan to see all items in that location on your mobile device.
See Location Tags. Open Location Tags
Low stock threshold¶
The quantity that triggers a "running low" alert.
See Bulk Import. Open Items
Organization¶
Your company or team's AirShop account. Admins manage settings and who can export or import.
See Bulk Import. Open Organization Settings
Organization Administrator¶
A person who can manage settings, subscription, imports, and exports for the organization. Only admins can access the Subscription page and Import Data.
See Subscription, Bulk Imports. Open Settings
Purchase URL¶
The link to buy an item from your supplier. AirShop can clean up long links automatically.
See URL Cleaning. Open Items
Quote¶
A proposal you send to a customer with prices and details. Create from an inquiry or from scratch.
See Create a Quote, Can I just use quoting or inventory?. Create Quote, Quotes
Quote Grid¶
Your list of inquiries. Click "Create Quote" next to any inquiry to turn it into a quote.
See Create a Quote. Open Inquiries
Reorder quantity¶
How many to order when you're running low. Shown as ORDER on Kanban cards.
See Cards & Bin Labels. Open Items
Referrals¶
Earn when you refer businesses to AirShop. Share your unique link; when they sign up and make their first payment, you receive a referral reward. Manage your link and view program details at Settings → Account → Referrals.
See Referrals. Open Account Settings
SKU¶
Your product or part number. Must be unique for each item.
See Bulk Import. Open Items
Source¶
A supplier or vendor you buy from. Link sources to items for quick reordering.
See Bulk Import. Open Sources
Status¶
Where an item stands: In stock, On order, Order now, Order soon, Researching, Archived, or Unknown.
See Bulk Import. Open Items
Stocktake¶
A physical count of your inventory. AirShop helps you track what you counted vs. what the system shows.
See Bulk Import, Inventory Export. Open Stocktake
URL cleaning¶
AirShop automatically shortens and cleans up long product links when you paste them, so they stay reliable.